1. Introduction
This Privacy Policy explains how CogMotion Solutions B.V. ("we," "our," or "us") collects, uses, and shares your personal data when you visit our website, use our services, or otherwise interact with us. We are committed to protecting your privacy and processing your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
2. Data Controller
CogMotion Solutions B.V. is the data controller responsible for your personal data. We are established in The Netherlands with company registration number KVK 1234567890 and registered address at Certification Street 123, 1234 AB Amsterdam, The Netherlands.
3. Personal Data We Collect
We may collect and process the following categories of personal data:
- Contact Information: Name, email address, phone number, and business address when you contact us or request our services.
- Professional Information: Your job title, company name, and industry when you engage with our certification services.
- Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website.
- Usage Data: Information about how you use our website and services.
- Marketing and Communications Data: Your preferences in receiving marketing communications from us.
4. How We Collect Your Personal Data
We collect personal data through:
- Direct interactions when you fill in forms on our website, correspond with us by email, phone, or otherwise.
- Automated technologies or interactions, such as cookies or similar technologies.
- Third parties, including business partners, service providers, and publicly available sources.
5. Legal Basis for Processing
We process your personal data on the following legal bases:
- Contract performance: Processing necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
- Legitimate interests: Processing necessary for our legitimate interests, provided your interests and fundamental rights do not override those interests.
- Consent: Where you have given consent to the processing of your personal data for specific purposes.
- Legal obligation: Processing necessary for compliance with a legal obligation to which we are subject.
6. Purposes for Which We Use Your Personal Data
We use your personal data for the following purposes:
- To provide and manage our services to you.
- To communicate with you about our services.
- To improve our website and services.
- To administer and protect our business and website.
- To send you marketing communications, if you have opted in to receive them.
- To comply with legal obligations.
7. Data Sharing
We may share your personal data with:
- Service providers who provide IT, system administration, and platform services.
- Professional advisers including lawyers, bankers, auditors, and insurers.
- Regulators and other authorities who require reporting of processing activities in certain circumstances.
- Third parties to whom we may sell, transfer, or merge parts of our business or our assets.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
8. International Transfers
We may transfer your personal data to countries outside the European Economic Area (EEA). When we do, we ensure a similar degree of protection is afforded to your personal data by ensuring at least one of the following safeguards is implemented:
- Transferring data to countries that have been deemed to provide an adequate level of protection by the European Commission.
- Using specific contracts approved by the European Commission for transfers of personal data to third countries.
- For US-based providers, using contracts based on Standard Contractual Clauses.
9. Data Security
We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We limit access to your personal data to employees, agents, contractors, and other third parties who have a business need to know.
10. Data Retention
We will only retain your personal data for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personal data, and whether we can achieve those purposes through other means.
11. Your Legal Rights
Under the GDPR, you have rights regarding your personal data, including:
- Right to access: You can request a copy of the personal data we hold about you.
- Right to rectification: You can request correction of inaccurate or incomplete personal data.
- Right to erasure: You can request deletion of your personal data in certain circumstances.
- Right to restriction of processing: You can request restriction of processing in certain circumstances.
- Right to data portability: You can request the transfer of your personal data to you or a third party.
- Right to object: You can object to processing based on legitimate interests or for direct marketing.
- Right to withdraw consent: You can withdraw consent where we rely on consent to process your personal data.
You can exercise any of these rights by contacting us at privacy@cogmotion-solutions.com. You also have the right to lodge a complaint with your local data protection authority.
12. Cookies
We use cookies and similar tracking technologies on our website. For more information, please see our Cookie Policy.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by the "Last Updated" date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal data.
14. Contact Us
If you have any questions about this Privacy Policy or our privacy practices, please contact us at:
CogMotion Consultancy B.V.
Korfoedreef 155
3562 SJ Utrecht
The Netherlands
Email: privacy@cogmotion-solutions.com